Administrative Assistant

We are looking for an Administrative Assistant who will be working under the Office Manager with a small front office staff. Tasks will vary, depending on working style and the existing workload. The duties described below make up a typical, but not necessarily complete, list. The Administrative Assistant will need to coordinate and cooperate with staff to ensure that work is completed.


  • $18 – $23 per hour


  • Support Operations with billing and scheduling.
  • Prepare draft memorandums, policies and procedures, other materials, and checklists.
  • Provide professional support to visitors, assist with settling in requirements and greet as appropriate.
  • Establish and maintain systems to organize and manage details to ensure accuracy in all aspects.
  • Provide general administrative support: typing, telephone support, mail, copying, faxing, filing, calendar functions, e-mail distribution lists, maintaining marketing and any other databases as instructed from time to time.


  • Able to multi-task in a fast-paced, deadline driven, service-oriented environment.
  • Team player yet able to work independently, with demonstrated ability to be flexible, responsive and to take initiative.
  • Demonstrate strong interpersonal skills able to work effectively with all levels of staff.
  • Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics.
  • Strong organizational skills, ability to set priorities, display attention to details and is tenacious with follow-ups.
  • Excellent oral and written communication skills in English.
  • Consistently handle situations with tact, maturity and patience, and able to work well under pressure.
  • Highly motivated, energetic and resourceful.
  • Strong customer service orientation; responds to customers’ needs with a sense of urgency, and with a “How can I help” mindset.
  • Ability to exercise judgment in managing confidential or sensitive information
  • Ability to handle diverse personalities.
  • High attention to detail.
  • Excellent typing skills with strong Microsoft Office skills, especially in Word, Excel, PowerPoint.
  • Ability to work independently with minimal supervision and direct others for results as needed.


  • Employer matching contribution retirement plan
  • PTO (paid time off)
  • Health Insurance
  • Paid Holidays
  • Health Reimbursement Account
  • Gym Membership
  • Aflac Supplemental Insurance (various plans)
  • 3-day weekends. The schedule is Monday Thursday, 7:00am 5:30pm (subject to change if required, but this is the standard day-to-day schedule).